Health History / Intake Form
Health History and Profile Information Intake Policy
Effective Date: July 3, 2026 Business Name: Trilogy Sports & Fitness Website: trilogyfitpt.com Support Requests: https://trilogyfitpt.com/support Contact Email: support@trilogyfitpt.com Business Address: 117 S Lexington St. Ste 100, Harrisonville, MO 64701 Phone: 816-337-7723
Trilogy Sports & Fitness collects health history, profile information, emergency contact details, waivers, intake forms, and other client information to help provide safe, organized, and appropriate training, coaching, fitness, sports performance, and related services.
This Health History and Profile Information Intake Policy explains what information may be collected, how it may be used, and the responsibility of clients, parents, and guardians to provide accurate and updated information.
By creating an account, submitting an intake form, completing a health history form, signing a waiver, purchasing a service, booking a session, registering for a program, or participating in services through Trilogy Sports & Fitness, you agree to this policy.
For most profile updates, health history updates, injury updates, emergency contact changes, account questions, form issues, billing concerns, membership issues, scheduling issues, or general support needs, clients should submit a support ticket through our Support Request page at https://trilogyfitpt.com/support. This allows Trilogy Sports & Fitness to properly track, review, and respond to requests.
1. Purpose of Health History and Profile Information
Trilogy Sports & Fitness may collect health history and profile information to:
Create and manage client or athlete accounts Plan safe and appropriate training sessions Understand goals, sport background, training history, and experience level Identify injuries, limitations, medical concerns, or safety considerations Maintain emergency contact information Communicate with clients, parents, guardians, and athletes Manage bookings, memberships, packages, subscriptions, and billing Track participation, attendance, progress, assessments, and program involvement Support customer service, account management, and business operations Comply with legal, safety, financial, and administrative requirements 2. Information We May Collect
Depending on the service, program, or account setup, Trilogy Sports & Fitness may collect:
Client or athlete name Parent or guardian name, if applicable Date of birth or age Grade level, school, team, sport, or activity Email address Phone number Address or general location Emergency contact name and phone number Health history information Injury history Current injuries, pain, limitations, or restrictions Medical conditions relevant to safe participation Medications or allergies, when relevant to safety Training history Fitness level or performance goals Assessment results Membership, package, billing, and account information Waiver, release, and consent form information Any other information voluntarily submitted through forms, support tickets, app, portal, website, email, text, or staff communication 3. Requirement to Complete Intake Forms
Clients may be required to complete health history forms, profile information forms, waivers, releases, consent forms, emergency contact forms, and other required intake documents before participating in services.
Participation may be delayed, denied, paused, or canceled if required forms are incomplete, inaccurate, outdated, expired, or not submitted.
Completing intake forms does not guarantee that participation is risk-free or that Trilogy Sports & Fitness can safely accommodate every injury, medical condition, limitation, or special request.
4. Accuracy of Information
Clients, parents, and guardians are responsible for providing complete, accurate, and truthful information.
This includes information related to:
Health history Injuries Pain Medical conditions Limitations or restrictions Emergency contacts Age or grade level Account information Contact information Billing information Training goals and experience Any changes that may affect safe participation
Trilogy Sports & Fitness relies on the information provided by clients, parents, and guardians. If information is inaccurate, incomplete, outdated, or withheld, Trilogy Sports & Fitness may not be able to properly assess risk, adjust training, communicate effectively, or respond in an emergency.
5. Responsibility to Update Information
Clients, parents, and guardians are responsible for updating Trilogy Sports & Fitness if health, contact, emergency, account, or profile information changes.
Updates should be submitted as soon as possible through the Support Request page at:
Support Requests: https://trilogyfitpt.com/support
This includes updates related to:
New injuries Pain during or after training Medical diagnoses or conditions that may affect participation Changes in medication or allergies relevant to safety Doctor restrictions or return-to-play limitations Emergency contact changes Parent or guardian contact changes Account changes Membership, package, or billing concerns Any other information that may affect participation, communication, or safety 6. Injuries, Pain, Illness, or Medical Concerns
Clients and athletes should not participate in training if they are injured, ill, medically restricted, or experiencing pain that may make participation unsafe.
If a client or athlete has an injury, illness, medical restriction, or pain concern, the client, parent, or guardian should notify Trilogy Sports & Fitness before participating by submitting a support ticket through https://trilogyfitpt.com/support.
Clients and athletes should also immediately notify a trainer or staff member if pain, dizziness, shortness of breath, discomfort, injury, illness, or any unusual symptoms occur during training.
Trilogy Sports & Fitness may pause, modify, or deny participation if we believe training may be unsafe or inappropriate.
7. Medical Disclaimer
Trilogy Sports & Fitness is not a medical provider. Our services are not medical advice, medical treatment, diagnosis, physical therapy, rehabilitation, or a substitute for care from a licensed healthcare provider.
Information collected through health history forms, intake forms, support tickets, assessments, or staff conversations is used to help support safer training decisions and business operations. It should not be considered medical evaluation or medical clearance.
Clients, parents, and guardians should consult a physician or qualified healthcare provider before participating in training if there is any medical condition, injury, limitation, illness, pain, or concern that may affect safe participation.
8. Medical Clearance
Trilogy Sports & Fitness may request medical clearance, doctor approval, return-to-play documentation, or other written documentation before allowing participation or continued participation.
Medical clearance may be requested when a client or athlete has:
A current or recent injury Pain or recurring symptoms Surgery history Concussion history Significant illness Heart, breathing, neurological, orthopedic, or other medical concerns Doctor restrictions Return-to-play restrictions Any condition that may affect safe participation
Failure to provide requested medical clearance may result in delayed, modified, paused, or denied participation.
9. Emergency Situations
Clients, parents, and guardians are responsible for providing accurate emergency contact information.
In the event of an emergency, Trilogy Sports & Fitness may contact emergency contacts, call emergency services, provide relevant information to emergency responders, and take reasonable action to protect the safety of the client or athlete.
Trilogy Sports & Fitness is not responsible for delays or issues caused by inaccurate, outdated, or missing emergency contact information.
10. Minor Participants
For minor athletes, a parent or legal guardian is responsible for completing health history forms, profile information, waivers, consent forms, emergency contact forms, and any other required intake documents.
By submitting information for a minor, the parent or guardian confirms that they have the authority to provide the information and consent to participation.
Parents and guardians are responsible for updating Trilogy Sports & Fitness about any injury, illness, medical condition, restriction, emergency contact change, or other important update involving the minor athlete.
11. Use of Intake Information
Trilogy Sports & Fitness may use health history and profile information for:
Safety planning Training modifications Program placement Account setup and management Communication Scheduling Emergency response Progress tracking Customer support Billing and membership management Legal, administrative, and business recordkeeping
Information may be reviewed by authorized staff, trainers, contractors, service providers, or business representatives when needed to provide services, support safety, manage accounts, resolve issues, or operate the business.
12. Privacy and Data Handling
Health history and profile information will be handled according to the Trilogy Sports & Fitness Privacy Policy.
While Trilogy Sports & Fitness takes reasonable steps to protect personal information, no website, app, portal, support request system, or electronic communication method can be guaranteed completely secure.
Clients should avoid submitting unnecessary sensitive medical details unless they are relevant to safe participation, emergency planning, or service delivery.
13. Support Requests and Form Updates
For most health history updates, profile changes, account corrections, emergency contact updates, waiver questions, form issues, membership concerns, billing issues, or general support needs, clients should submit a support ticket through:
Support Requests: https://trilogyfitpt.com/support
When submitting a support request, please include enough information for Trilogy Sports & Fitness to identify the client, athlete, parent or guardian, account, form, or issue involved.
Submitting a support request does not guarantee approval of participation, modification, refund, credit, hold, cancellation, package change, or any other requested outcome.
14. Failure to Disclose Important Information
Failure to disclose accurate health history, injury information, pain, illness, limitations, restrictions, emergency contact information, or other relevant details may increase the risk of injury or harm.
Trilogy Sports & Fitness is not responsible for issues, injuries, delays, missed communication, emergency response problems, or service limitations caused by inaccurate, incomplete, outdated, or withheld information.
Trilogy Sports & Fitness may suspend, modify, or terminate services if important information is withheld, falsified, or not updated.
15. Changes to This Policy
Trilogy Sports & Fitness may update this Health History and Profile Information Intake Policy at any time.
When updates are made, the revised policy will be posted on this page with a new effective date.
Continued use of our website or services after updates are posted means you accept the revised policy.
16. Contact Us
For most health history updates, profile changes, emergency contact updates, form issues, account questions, billing concerns, membership issues, scheduling issues, or general support needs, please submit a support ticket through our Support Request page:
Support Requests: https://trilogyfitpt.com/support
For other business communication, Trilogy Sports & Fitness may also be contacted at:
Trilogy Sports & Fitness Email: support@trilogyfitpt.com Phone: 816-337-7723 Address: 117 S Lexington St. Ste 100, Harrisonville, MO 64701 Website: trilogyfitpt.com
Last updated July 2026.